Prior to a visit, the poet and teacher get in touch by phone or email to negotiate logistics and expectations. We recommend you address all of the following:
- The location and timing (school address, the poet’s approximate travel time to and from the school, the total time available to work with students (remember that a poet’s visit can last up to three consecutive hours), start time, instructions for entering the school, room number(s), end time)
- The teacher(s) who will be present during the visit (N.B., one teacher must be present at all times)
- The work the poet will be doing with the students (writing workshop(s), a reading with a Q&A period, performance coaching, etc.)
- Information about the students (how many students, what grade(s), any previous poetry studies)
- Any preparation the teacher should do with their students prior to the visit (read the poet’s bio and one of their poems, read a discussion prompt that will kick off the poet’s work with them, etc.). Please note that it is the poet’s responsibility to bring in any materials (including photocopies) that the students will use during the visit.
For virtual visits, in addition to the points above:
- establish which platform will be used (Skype, Google Hangout, FaceTime, etc.) and exchange user names.
- do a test the day of the visit to iron out any issues.
- exchange cell phone numbers in case there is a problem.